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Steel City Drag Club MINUTES The club current minutes will be posted here ASAP |
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Steel City Drag Club AGM Held on Tuesday 17th June 2008 at The McBryde Terrace Clubrooms at 7.00pm
Present: Peter Datson, Rodger Weste, Lia Kuhn, Mark Kuhn, Mandy Harding, Archie Fabian, Rob Rath, Ron Matthews, Rob Page, Jim Higgins, Di Patrick, Robert Datson, Graham Shiell, Phillip Childs, Barry Brookes, Kaylee Thompson, Heather Hayes, Greg Hayes, David Rix, Marion Rix, Marg Jackson. Apologies: Peter Jackson, Dave Murray, Tracy Murray, Wayne Patrick, Barry Jackson, Paul Utting.
Presidents Report: Peter Datson welcomed everyone to the meeting and went on to let everyone know that there had been a lot of work done in the pre-season of the 07-08 season. With plenty of positive feedback throughout the season by racers, spectators, official alike. The first round of the Charlie Dennis Trophy was a good day with 40 entries and 600 plus spectators. We had some competitors travel from Alice Springs for the event and a great time was had by all that attended. The two race meets that were held in January were also a fantastic two days with plenty of work and effort put in by those involved. The race your mates event caught us by surprise but was a great success in the end, the Tri-Series ran really well even though it was extremely hot which kept spectator numbers down however we did have 70 entrants which was great to see, we also had our promotional girls present who helped us to raise much needed funds for the club. The May meeting for the final round of Charlie Dennis Trophy was better than previous seasons with 75 entrants and 400 spectators. It has been a great season and very successful, Peter thanked everyone for their efforts and hopes the club can continue to move forward into another positive season.
Treasurer’s Report: The Clubs books were audited by Inglis & Rowe Certified practicing Accountants in Port Augusta. Total Income $96,089.81 Total Expenses $90,328.96 Net Surplus / (Deficit) $ 5,760.85
Opening Balance $13,622.01 Receipts $96,089.81 Payments $90,328.96 Closing Balance 31.05.08 $19,382.86
Treasurers Audit Report: First: Marg Jackson Seconded: Mandy Harding All in favour Carried
Peter Datson declared all positions vacant. The following people were nominated and elected in to the following positions: President: Peter Datson Vice President: Mark Kuhn Treasurer: Lia Kuhn Club Secretary: Mandy Harding Race Secretary: Kaylee Thompson Bar Manager: Ron Matthews Publicity Officer: To be filled Promotions Officer: Rodger Weste Track Manager: Archie Fabian Canteen Manager: Margaret Datson Committee Members: Graham Shiell, Rob Rath, Robert Datson, Jim Higgins, Barry Brookes, Paul Utting, Phillip Childs.
All elected Committee Members moved forward and the first meeting was held following the AGM Correspondence out: AGM Flyers and Newsletters
Correspondence in: Southern Cross Broadcasting Account New memberships: Bradley Hicks, Anne and Russell Jones, Darren Grantham 5YYY Account Office National notice of change to outstanding accounts Westside Newsletter Letter of thanks from Mrs. LJ Adams Return Mail x 2 Supa Sava Invoice Junk Mail
Approval of Previous Minutes FIRST: Lia Kuhn SECONDED: Robert Datson All in Favour
General Business: Dates were set for the 08 – 09 Season: Round 1 Charlie Dennis Trophy Saturday 11th October 08 Round 2 Charlie Dennis Trophy Saturday 10th January 09 Round 3 Charlie Dennis Trophy Saturday 9th May 09
Test ‘n’Tune Saturday March 7th 2009 Tri-Series Sunday March 8th 2009
Race your mates and not the law dates are: Friday 12th September 08 Saturday 6th December 08 We discussed that we definitely need new headsets that cut out the noise between start line, tower, and end of track. Peter and Robert Datson have been looking in to this with a company in Adelaide called Adelaide Transceiver Services and got some approximate prices which are $450 per headset which includes the radio worth $80.00. Action: This has been deferred to the new committee to discuss further and work out how many units we will need.
There will be a working on Saturday 21st June at Whyalla Brake and Clutch to do further work on the new tower. It was also discussed about moving it to the clubrooms which will make it a little easier for people to be able to get access to and do more work on it. It will also give the workers facilities to use as well. It was discussed that we will need new concrete for under the new tower and also the first 60ft of the start line prior to the start of race season. This will help to tidy up the start line by putting the cables underground and getting rid of the big poles. Peter and Robert have been enquiring as to the approximate cost of just the concrete at this point and that alone will be approximately $9000. The whole job will add up to more so we will need to get onto fundraising and sponsorship to get more money in. It was also briefly discussed about the end of season dinner that is approaching and it is down to deciding between 2 places which is the Sundowner Hotel and Broadie’s Stone Grill. This will be decided at the next committee meeting. All working bees will be co-ordinated by Peter Datson. For further information please phone him on 0411 273 278. We have the 40th Anniversary of the club approaching very fast we believe the opening of the club may have been 20th April 1969, this needs to be confirmed. We also need to check with Tracy Murray as to whether she is still prepared to organise the dinner.
Meeting Closed 8.20pm |